What it reads, how it keeps it, what it leaves alone, and how to pause or delete any of it.
Every line on this page is checked against how New Brain works today. Anything not built yet says so.
An AI tool you connect signs in to New Brain and uses only the areas you allow. You can change them in Settings at any time.
When a tool saves something you said, it is kept. When it saves something it worked out on its own, that waits in To check until you keep, fix or remove it.
You can send everything one tool saves to To check first.
Activity lists every time an AI tool read from or added to your brain.
Nothing is read from an app until you connect it. Then it reads a set amount: from Gmail, only mail you label Brain; from Slack, the latest 15 messages in up to 10 channels you are in; from Notion, the pages you shared with New Brain; from Google Drive, Jira and GitHub, the files, issues and pull requests changed most recently.
It only reads from your apps. It never sends, posts or changes anything in them.
What it picks out waits in To check, in one group per app, unless keeping everything from that app is turned on.
It reads only the folders and Obsidian vaults you choose from its menu. From a folder it takes documents (PDF, Word, Excel, PowerPoint, text, Markdown, CSV and web pages); from a vault, only notes. New and changed files come in on their own, and a file is sent again only when it changes.
It reads your Codex sessions only after you turn on Session capture in Developer settings, which starts off, and only sessions from after you turned it on. What you typed is saved as you said it; what Codex concluded waits in To check.
It uses the microphone for three things you start yourself: recording a meeting, a voice note, and speaking into the ask box.
A recording starts only after you confirm that everyone in it agrees.
No bot joins the call. The Mac app records your microphone and the sound from your computer.
The audio is deleted 30 days after the recording. The transcript, and what was saved from it, stay until you delete them.
The decisions and action items it finds wait in To check.
Not built yet. The plan is an extension that keeps the pages you read as short summaries with the link, not copies of the pages. It will be off until you turn it on, and it will ask which sites to keep.
It does not record or watch your screen.
The Mac app asks for the microphone and your computer’s sound, nothing else. macOS lists the sound under Screen & System Audio Recording; New Brain uses it for sound only.
It does not watch you all day.
It reads the apps, folders and sessions you turn on, and listens only when you start a recording, a voice note or the ask box.
It does not write into your chat boxes.
Your AI tools save to New Brain and read from it over their own connection.
It does not send a bot into your calls.
Email us your question. How we protect your data is on the security page, and the legal detail is in the privacy policy.